Operator Applicant Privacy Notice

As part of any business partnership application process, the company collects and processes personal data relating to applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the company collect?

The company collects a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, driving ability, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • Financial investment information including credit history information such as County Court Judgements;
  • Criminal record information;
  • whether or not you have a disability for which the company needs to make reasonable adjustments during the application process;
  • information about your entitlement to work in the UK; and
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.

The company collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport, proof of address, proof of funding or other identity documents, or collected through interviews or other forms of assessment.

The company will also collect personal data about you from third parties, such as: references supplied by former employers and or professionals; and information from employment background check providers, including information on credit and criminal records checks. The company will only seek information from third parties with your consent, and you will be informed when a check is being requested as you will be required by the third party to complete an online form with your details and confirm consent.

Data will be stored in a range of different places, including on your application record, in recruitment management systems including our database and on other IT systems (including email).

Why does the company process personal data?

The company needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

In some cases, the company needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before operating a site.

The company has a legitimate interest in processing personal data during the application process and for keeping records of the process. Processing data from applicants allows the company to manage the application process, assess and confirm a candidate’s suitability for the opportunity they have applied for and decide to whom to offer an opportunity to. The company may also need to process data from applicants to respond to and defend against legal claims.

Where the company relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of the individual and has concluded that they are not.

The company processes health information if it needs to make reasonable adjustments to the application process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to the recruitment process.

Where the company processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.

For our Operator opportunities the company is obliged to seek information about criminal convictions and offences, and credit background checks. Where the company seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to operating agreement for the site.

If your application is unsuccessful, in case there are future opportunities for which you may be suited. The company will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.


Who has access to data?

Your information will be shared internally for the purposes of the application exercise. This includes members of the recruitment and application team, interviewers and business meeting managers involved in the application process, and IT staff if access to the data is necessary for the performance of their roles.

The company will not share your data with third parties, unless your application for the opportunity is successful and it makes you either an offer to participate in the training process, or offers you an opportunity. The company will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks if this is deemed necessary for the opportunity.

The company will not transfer your data outside the European Economic Area.


How does the company protect data?

The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. The company has implemented internal policies and controls, e.g. systems restrictions to ensure data is protected.

For how long does the company keep data?

If your application is successful at the initial stage, your data will be added to the recruitment database, and you will be remind you every 12 months that you are still active in the this application process.

If your application for the opportunity is unsuccessful, the company will hold your data on file for 6 months after the end of the relevant application process.

At the end of the period or once you withdraw your consent your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the application process will be transferred to your Operators file. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the company to change incorrect or incomplete data;
  • require the company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing; and
  • ask the company to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the company’s legitimate grounds for processing data.

If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the company during the application process. However, if you do not provide the information, the company may not be able to process your application properly or at all.

How to contact us

If you have any questions that haven’t been covered in this policy or wish to exercise any of your rights in respect of your personal data, please contact Rontec’s recruitment team either on:-

Send us an email hr-recruitment@rontec.uk.com

Contact us by telephone 01923 694000
Write to us at

Meridien House
69-71 Clarendon Road
WD17 1DS